Southern African Trade and Connectivity Project (Malawi)
Purchaser: Ministry of Transport and Public Works, Malawi
Project: SOUTHERN AFRICA TRADE AND CONNECTIVITY PROJECT
Contract title: Procurement of ICT Equipment and Installation of Local Area Networks for Ministry of Trade & Industry and Ministry of Transport and Public Works
Country: Malawi
Loan No.: IDA-68700
Grant No: DA8040
RFB No: MW-MTPW-463842-GO-RFB Issued on: 22nd May, 2025
The Government of the Republic of Malawi has received financing from the World Bank toward the cost of the Southern Africa Trade and Connectivity Project, and intends to apply part of the proceeds toward payments under the contract for Procurement of: ICT Equipment and Installation of Local Area Networks for Ministry of Trade & Industry and Ministry of Transport and Public Works
- The Ministry of Transport and Public Works now invites sealed Bids from eligible Bidders for Procurement of: ICT Equipment and Installation of Local Area Networks for Ministry of Trade & Industry and Ministry of Transport and Public Works
Lot 1 – Supply of ICT Office Equipment for Trade and Ministry of Transport and Public Works
Required Equipment and Delivery Schedule:
| Li | Line Item N° | Description of Goods | Quantity | Physical unit | Final Destination (Project Site) as specified in BDS | Delivery (as per Incoterms) Date | |
| Lot Item | Delivery Period (Weeks) | ||||||
| Lot 1 | 1 | Desktop Computers | 35 | Various | Ministry of Transport offices as specified | 8 | |
| 2 | Uninterruptible Power Supply (UPS) | 35 | Various | Ministry of Transport offices as specified | 8 | ||
| 3 | Laptops | 13 | Various | Trade/Ministry of Transport offices as specified | 8 | ||
| 4 | Tablets | 12 | Various | Ministry of Transport offices as specified | 8 | ||
| 5 | DSLR Camera | 2 | Ministry of Transport offices as specified | 8 | |||
Lot 2 Delivery and supply of Medium and Heavy-Duty Printers to Trade & Ministry of Transport
Required Equipment and Delivery Schedule:
| Line Item N° | Description of Goods | Quantity | Physical unit | Final Destination (Project Site) as specified in BDS | Delivery (as per Incoterms) Date | ||
| Lot Item | Delivery Period (Weeks) | ||||||
| Lot 2 | 1 | Medium-Duty Multifunctional Printer | 5 | Various | Trade/Ministry of Transport offices as specified | 8 | |
| 2 | Heavy-Duty Multifunctional Printer | 2 | Two Offices | Ministry of Transport HQ office as specified | 8 | ||
Lot 3 – Supply of Network Equipment and Installation of Local Area Network for Trade & Ministry of Transport 19 sites
Required Equipment and Delivery Schedule:
| Line Item N° | Description of Goods | Quantity | Physical unit | Final Destination (Project Site) as specified in BDS | Delivery (as per Incoterms) Date | ||
| Lot Item | Delivery Period (Weeks) | ||||||
| Lot 3 | 1 | Manageable 24 Ethernet Port Switch with SFP and Gigabit Ports-L3 Switch | 21 | Various | Trade /Ministry of Transport offices as specified | 6-8 | |
| 2 | Manageable 48 Ethernet Port Switch with SFP and Gigabit Ports-L3 Switch | 1 | Various | Trade /Ministry of Transport offices as specified | 6-8 | ||
| 3 | Wireless Access Points (WI-FI 6 capabilities) | 36 | Various | Trade /Ministry of Transport offices as specified | 6-8 | ||
| 5 | Pair of Wireless Radio | 11 | Various | Trade /Ministry of Transport offices as specified | 6-8 | ||
| 6 | 9U Cabinet Box with Mounting Kit | 2 | Various | Trade /Ministry of Transport offices as specified | 6-8 | ||
| 7 | 4U Cabinet Box with Mounting Kit | 14 | Various | Trade /Ministry of Transport offices as specified | 6-8 | ||
| 8 | Power Extension with Power Surge Protection | 64 | Various | Trade /Ministry of Transport offices as specified | 6-8 | ||
| 9 | Drum of Cat 6 Molex (500 meters each) | 38 | Various | Trade /Ministry of Transport offices as specified | 6-8 | ||
| 10 | Fly Lead | 807 | Various | Trade /Ministry of Transport offices as specified | 6-8 | ||
| 11 | Patch cords | 189 | Various | Trade offices as specified | 6-8 | ||
| 12 | Outdoor Drum of Cat 6 Molex (500 meters each) | 6 | Various | Trade/Ministry of Transport Offices as specified | 6-8 | ||
| 13 | Data box | 765 | Various | Trade /Ministry of Transport offices as specified | 6-8 | ||
| 14 | Packets of Cable ties | 45 | Various | Trade /Ministry of Transport offices as specified | 6-8 | ||
| 15 | Brush Panels | 18 | Various | Trade /Ministry of Transport offices as specified | 6-8 | ||
| 16 | Patch Panels | 17 | Various | Trade /Ministry of Transport offices as specified | 6-8 | ||
| 17 | Pole | 15 | Various | Ministry of Transport offices as specified | 6-8 | ||
| 18 | Trunking Tubes (16mm x 25mm) plastic | 269 | Various | Ministry of Transport offices as specified | 6-8 | ||
| 19 | Trunking Tubes (50mm x 50mm) plastic | 20 | Various | Trade offices as specified | 6-8 | ||
| 20 | Network boots | 1039 | Various | Trade offices as specified | 6-8 | ||
| 21 | RJ45 Connectors | 1070 | Various | Trade /Ministry of Transport offices as specified | 6-8 | ||
3. Bidding will be conducted through national competitive procurement using a Request for Bids (RFB) as specified in the World Bank’s “Procurement Regulations for IPF Borrowers” dated February, 2025 (“Procurement Regulations”), and is open to all eligible Bidders as defined in the Procurement Regulations.
4. Interested eligible Bidders may obtain further information from The Ministry of Transport and Public Works, The Project Manager, email: procurement@satcp.mw and inspect the bidding document during office hours i.e. 09:30 to 15:30 hoursat the address given below.
5. The bidding document in English may be purchased by interested Bidders upon the submission of a written application to the address below and upon payment of a nonrefundable fee of Twenty Thousand Malawi Kwacha (MK20,000) or equivalent in a freely convertible currency. The method of payment will be direct deposit or transfer to a designated project account number Southern Africa Trade and Connectivity at Ecobank. Account Number 5460000004752 The document will be sent by physical/courier or electronic mail bidders will be responsible for shipping by courier
6. Bids must be delivered to the address below on or before 23rd June, 2025 at 10.00am. Electronic Bidding will not be permitted but bidders should enclose a copy of PDF in a Flash Disc. Late Bids shall be rejected. Bids will be publicly opened in the presence of the Bidders’ designated representatives and anyone who chooses to attend at the address below on 23nd June, 2025at 10.00am.
7. All Bids must be accompanied by a Bid-Securing Declaration.
8. The address (es) referred to above is (are):
The Chairperson
Internal and Disposable of Assets Committee
The Ministry of Transport and Public Works
Capital Hill, Ground Floor, Room 31
Private Bag 322
Lilongwe 3
Malawi
Telephone No.: +265 985 069 633
Facsimile No.: + 265 1 789 328
Attention: Procurement Specialist
Email: procurement@satcp.mw
